Icon of a building with a speech bubble, in a hexagonal shape.

Office Manager

Full Time | Cedar Falls, IA

The Office Manager is responsible for maintaining efficient office operations and ensuring a positive environment for both customers and staff. The Office Manager will work closely with the Director of Office Management to ensure smooth office functionality and adherence to company procedures.

Key Responsibilities:

  • Open and close the office and manage phone calls, appointments, and deliveries.
  • Manage office supplies for all departments, verify deliveries, and distribute supplies.
  • Process and manage mail, electronic files, and paper file purges.
  • Assist with organizing office spaces, maintaining cleanliness in common areas, and managing facility-related tasks.
  • Coordinate conference scheduling and materials with the Marketing team.
  • Support office events by ordering supplies, setting up conference spaces, and providing assistance as needed.

 

Smiling person with blonde hair in a circular purple background.
Submit your resume and cover letter to the attention of:
Allie Noble, Director of Office Management

Key skills for this position

Organizational Skills: Ability to manage multiple office operations, from scheduling and supplies to maintaining filing systems and cleanliness, in an accurate, timely, and efficient manner.

Communication Skills: Strong verbal and written communication for handling phone calls, coordinating with staff, and managing external inquiries.

Customer Service Orientation: Handling internal and external interactions with professionalism and ensuring a welcoming office environment.

Teamwork: Working closely with the Director of Office Management and other staff to foster a collaborative and efficient office environment.

What we do at Smartbox

Smartbox is a leading provider of Alternative and Augmentative Communication (AAC) Devices, training, and support. Together, we provide a voice for those affected by the communication and physical challenges of autism, ALS, cerebral palsy, Down syndrome, stroke and many other similar conditions.

What we offer our employees

Our benefits and culture are focused on providing a worklife integration to best support our team. The benefits offered for this role include:

  • Work hours are 8:00 - 4:30 M-F for training, flexible scheduling after training!
  • Hybrid work from home after 12 months training
  • 401k Plan with 3% Employer Contribution
  • Generous Paid Time Off - 23 days annually (prorated first year)
  • 10 Paid Holidays including a Floating Holiday
  • Paid Parental, Adoption, & Foster Care Leave
  • Comprehensive Benefits Package - Including Medical, Dental, Vision, & Company Provided Life Insurance
  • Voluntary Dependent Care Account & Flex Spending Account
  • Voluntary Life Insurance & Disability Insurance Coverages
  • Supportive & Collaborative Culture
  • Annual performance-based merit increases exceeding national average
  • Growing Company with Internal Opportunities
  • Training and Education Provided including Professional and Personal Wellness
  • Community Involvement

Compensation

Fixed starting salary of $40,000

Marketing department icon.
Circle headshot of Caleb Gabel.
Apply today by sending your resume and cover letter
Attention: Caleb Gabel, Director of Marketing
Icon of a building with a speech bubble, in a hexagonal shape.

Office Manager

Full Time | Cedar Falls, IA

The Office Manager is responsible for maintaining efficient office operations and ensuring a positive environment for both customers and staff. The Office Manager will work closely with the Director of Office Management to ensure smooth office functionality and adherence to company procedures.

Key Responsibilities:

  • Open and close the office and manage phone calls, appointments, and deliveries.
  • Manage office supplies for all departments, verify deliveries, and distribute supplies.
  • Process and manage mail, electronic files, and paper file purges.
  • Assist with organizing office spaces, maintaining cleanliness in common areas, and managing facility-related tasks.
  • Coordinate conference scheduling and materials with the Marketing team.
  • Support office events by ordering supplies, setting up conference spaces, and providing assistance as needed.

Smartbox is an Equal Opportunity Employer.

We are committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, ancestry, national origin, citizenship, sex or gender, medical status (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Smartbox makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through your rights under the EEO.

Smiling person with blonde hair in a circular purple background.
Submit your resume and cover letter to the attention of:
Allie Noble, Director of Office Management

Key skills for this position

  • Organizational Skills: Ability to manage multiple office operations, from scheduling and supplies to maintaining filing systems and cleanliness, in an accurate, timely, and efficient manner.
  • Communication Skills: Strong verbal and written communication for handling phone calls, coordinating with staff, and managing external inquiries.
  • Customer Service Orientation: Handling internal and external interactions with professionalism and ensuring a welcoming office environment.
  • Teamwork: Working closely with the Director of Office Management and other staff to foster a collaborative and efficient office environment.

What we do at Smartbox

Smartbox is a leading provider of Alternative and Augmentative Communication (AAC) Devices, training, and support. Together, we provide a voice for those affected by the communication and physical challenges of autism, ALS, cerebral palsy, Down syndrome, stroke and many other similar conditions.

What we offer our employees

Our benefits and culture are focused on providing a worklife integration to best support our team. The benefits offered for this role include:

  • Work hours are 8:00 - 4:30 M-F for training, flexible scheduling after training!
  • Hybrid work from home after 12 months training
  • 401k Plan with 3% Employer Contribution
  • Generous Paid Time Off - 23 days annually (prorated first year)
  • 10 Paid Holidays including a Floating Holiday
  • Paid Parental, Adoption, & Foster Care Leave
  • Comprehensive Benefits Package - Including Medical, Dental, Vision, & Company Provided Life Insurance
  • Voluntary Dependent Care Account & Flex Spending Account
  • Voluntary Life Insurance & Disability Insurance Coverages
  • Supportive & Collaborative Culture
  • Annual performance-based merit increases exceeding national average
  • Growing Company with Internal Opportunities
  • Training and Education Provided including Professional and Personal Wellness
  • Community Involvement

Compensation

Fixed starting salary of $40,000

Smartbox is an Equal Opportunity Employer.

We are committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, ancestry, national origin, citizenship, sex or gender, medical status (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Smartbox makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through your rights under the EEO.